Accessible Educational Material Procedure: The Process for Students Eligible under IDEA

Step 1

Textbook purchasing contracts contain language requesting the publisher prepare and submit files meeting National Instructional Materials Accessibility Standard (NIMAS) requirements to the National Instructional Media Access Center (NIMAC).  See Department of Public Instruction Bulletin 13-02 for more information for suggested language.

Step 2

Individualized Education Program (IEP) team members make a determination regarding the student’s qualification as a student with a print disability and eligibility status to receive materials under NIMAS in specialized format(s).

If the student is determined ineligible to receive NIMAS materials, the team must determine other means of procuring necessary educational materials.

Step 3

IEP team members make the decision concerning the need and the type of specialized format(s) based on documented evaluations by certified professionals and the individual needs of the student.

Indicate the need and type of specialized format on the IEP. Indicate that the student is “print disabled” under the present level (Form I-4) and under supplemental aid and services (Form I-9).

An example of language that may be used would be:

This student has been determined to meet the definition for print disabled by the IEP team. This student requires (Braille, large print, audio, electronic format) materials.

Step 4

The Local Education Agency (LEA) completes the “Provider Information Sheet” and a “Student Information Sheet” (providing eligibility documentation) annually for each student eligible to receive core instructional materials through the NIMAC and submits the completed form to Wisconsin Accessible Materials Productions (WAMP).

Forms, FAQ and related DPI Bulletins are available for download and/or electronic submission via the Outreach Portal.

Step 5

LEA completes and submits the “Book Request Form” detailing required textbooks, and related core materials in addition to format specifications to WAMP.

Step 6

WAMP personnel process the request and send the student-ready version in the requested format to the designated district.

If student is eligible and registered with the following entities, in some cases WAMP personnel may indicate that the district staff can download the file directly from either Bookshare and/or Learning Ally.

Step 7

LEA receives textbook(s) and related core materials in requested specialized format.   These materials are student specific, and under copyright law may be used only by the student for which the material was requested.